SCTPO Meeting Audio/Visual Support | Request For Quote #2023-01
Requested Services
The Space Coast Transportation Planning Organization is seeking quotes for meeting support services related to recording and broadcasting of the Governing Board and Committee meetings. There may also be special events requiring recording services such as the SCTPO’s annual Open House, typically held in June each year. General services are as follows:
- Set up, record, and provide audio and video recording of SCTPO Governing Board, the Technical and Citizens Advisory Committee and the Bicycle, Pedestrian, and Trails Advisory Committee meetings.
- Video recording shall include live streaming of meetings on SCTPO YouTube Channel. Facebook Live may also be requested or other streaming service that is compatible with system used and agreed upon by SCTPO staff.
- Video recording of SCTPO Governing Board meetings shall also be coordinated with Space Coast Government Television for live streaming on SCGTV. Committees will not be broadcasted on SCGTV.
- Bidder shall be responsible for all equipment, and shall provide video recordings to SCTPO staff within 24 hours of completion of meetings. Format shall be approved of and coordinated with SCTPO staff.
- SCTPO will be responsible for compiling and displaying all presentations during meetings. Any videos to be used within presentations will be coordinated with awarded bidder prior to meetings.
A minimum of 3 camera angles shall be used.
- 1 angle of podium for presentations
- 1 angle of Board/Committee Chair and TPO Executive Director
- 1 wide angle of board/committee members
- Ability to also stream presentation slides during presentations
2023 SCTPO Board & Committees Meeting Calendar
|
MONTH
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Technical & Citizens Advisory Committees
Meeting Time:
9:30 AM – 11:30 AM
*Not a Monday
Center for Collaboration
1100 Rockledge Blvd. Rockledge, FL 32955
|
SCTPO Governing Board
Meeting Time:
10:00 AM – 12:00 PM
Center for Collaboration
1100 Rockledge Blvd. Rockledge, FL 32955
|
Bicycle, Pedestrian, and Trails Advisory Committee
Meeting Time:
5:30 - 7:00 PM
Viera Govt. Center
2725 Judge Fran Jamieson Way
Florida Room, Bldg. C
Viera, FL 32940
|
|
January
|
No Meeting
|
No Meeting
|
30th
|
|
February
|
6th
|
9th
|
No Meeting
|
|
March
|
6th
|
9th
|
27th
|
|
April
|
No Meeting
|
13th (if needed)
|
24th -No Recording
Walking Workshop
|
|
May
|
8th
|
11th
|
No Meeting
|
|
June
|
No Meeting
|
No Meeting
|
26th
|
|
July
|
10th
|
13th
|
No Meeting
|
|
August
|
No Meeting
|
No Meeting
|
28th
|
|
September
|
11th
|
14th
|
No Meeting
|
|
October
|
*10th (Tuesday)
|
12th
|
30th
|
|
November
|
No Meeting
|
No Meeting
|
No Meeting
|
|
December
|
11th
|
14th
|
4th
|
Contact Information
Jillian John, Finance & Contracts Manager
Email: jillian.john@sctpo.com
Direct: 321-350-9265
Space Coast Transportation Planning Organization
2725 Judge Fran Jamieson Way
Bldg. B, Room 105
Melbourne, FL 32940
321-690-6890
RFP Documents
Please download package below for quote format, requirements for submittal and details on the quote submission process.
Required Forms – Due to the use of Federal funds the following forms are required in order to be eligible for consideration of award of services. (Forms are in Microsoft Word format)
The solicitation period for this RFQ is from Wednesday, January 18, 2023 - Wednesday, February 1, 2023. All quotes are due by 4:30 pm on Wednesday, February 1, 2023.
